Dowling provides: ‘It was an extraordinary challenge of logistics, timing and diplomacy – made more complex by peak summer season, limited infrastructure and the storm’s unpredictability. And but, each factor got here collectively.’
‘The couple still got their dream outdoor wedding, and guests had an unforgettable weekend. These are the moments where you lead with clarity and deliver under pressure.’
Logistics on a cinematic scale
Emma Gold, Founder of GSP Events, has orchestrated weddings throughout the world however a multi-day affair at Cap Estel in the South of France stands out for its scale. With eight occasions throughout 5 days and 20 lorries full of flowers, the logistics had been staggering.
‘We had to shut tunnels at night to crane equipment in. Helicopters were involved. One space would be dismantled and reimagined while guests slept. It was a continuous transformation.’
When the shopper requested a 250-drone gentle present regardless of restrictive airspace and spatial limitations, Emma made it work.
‘We found a private property based at the top of Eze village and managed to rent the location that had the most breathtaking views over the French Riviera and a lot of land that allowed us to pull off the most insane drone show. It was an absolute show stopper.’
How to communicate effectively when things go wrong
Despite the glamour, challenges do arise – and how planners communicate is everything.
‘Clear communication is the cornerstone of our approach,’ says Emily Stutchbury, Founder of In Awe Weddings & Events. ‘If issues surface, we explain the root cause, present solutions, and manage expectations from the outset.’
Dowling agrees: ‘99 per cent of problems never reach the client. But if they do, we only ever present solutions – not stress.’
For Stewart-Brown, tone is essential: ‘It’s unbelievably delicate. Managing expectations with out ever bringing an issue to the couple with no resolution is a ability.’
The planners agree that dependable suppliers are the key for pulling off the seemingly not possible. As Stutchbury notes: ‘There is a lot to be said for sourcing high quality suppliers – this really does set apart what is possible and what isn’t and it’s crucial that when issues don’t go to plan, you may have the finest in the enterprise to rectify and discover a resolution.’
The qualities that set elite planners aside
All 4 planners agree: working with UHNW shoppers calls for a uncommon mixture of traits.
‘Discretion, professionalism, and complete reliability are non-negotiable,’ says Stutchbury. ‘You need to be efficient without ever losing detail. And you must be able to say no when needed, while still delivering creatively.’
Gold provides:‘You need grit. It’s not about saying sure – it’s about understanding when to problem a shopper with confidence and honesty.’
For Stewart-Brown, belief and timing are all the pieces. ‘You’re the spokesperson between the couple and the suppliers. You must be incredibly organised and calm under pressure.’
Dowling provides: ‘They don’t need fluff or fuss. They need quiet authority, precision, and complete dependability. You’re not only a planner- you are an advisor, a fixer, and typically even a therapist.’
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